SpecFinder reads architectural specifications and extracts everything relevant to your trade—materials, quantities, submittal requirements, code compliance triggers, and coordination dependencies with other divisions. It identifies scope items you might miss in manual review, flags potential coordination risks before they become change orders, and organizes the information into actionable reports that help you bid accurately and avoid costly surprises during construction. These sample reports demonstrate how SpecFinder transforms hundreds of pages of technical specifications into clear, trade-specific scope breakdowns.
SUBMITTAL STATUS DASHBOARD
Project: Gateway Corporate Plaza – Office Tower Renovation
Project Manager: Sarah Martinez
Report Generated: November 10, 2025
Project Week: Week 14 of 40
Generated by: SubmittalSentinel 1.0
EXECUTIVE SUMMARY
Total Submittals Required:
47
47
Submitted:
32 (68%)
32 (68%)
Approved:
24 (51%)
24 (51%)
Pending Review:
8 (17%)
8 (17%)
Rejected/Resubmit:
4 (9%)
4 (9%)
Not Yet Submitted:
11 (23%)
11 (23%)
Average Review Time: 16.5 days
Submittals on Critical Path: 6
Overdue Submittals: 3
CRITICAL PATH ITEMS 🚨
HIGH PRIORITY – IMMEDIATE ACTION REQUIRED
| Submittal # | Description | Trade | Status | Days Overdue |
| S-008 | Curtain Wall Shop Drawings | Division 08 | NOT SUBMITTED | 12 days |
| Impact: Delays fabrication start – 8 week lead time. Installation scheduled Week 28. | ||||
| S-021 | HVAC Equipment Schedules | Division 23 | PENDING REVIEW | 8 days |
| Impact: Equipment has 12-week lead time. Installation Week 26. Review urgently needed. | ||||
| S-015 | Elevator Cab Finishes | Division 14 | REJECTED | 6 days |
| Impact: Resubmittal required. Elevator installation Week 30. Factory lead time 10 weeks. | ||||
Recommended Actions:
- S-008: Coordinate immediate submittal from glazing contractor (contact: Mike Chen, 512-555-0142)
- S-021: Request expedited architect review (submitted 18 days ago, standard review is 14 days)
- S-015: Schedule coordination meeting with architect to resolve finish conflicts before resubmittal
SUBMITTAL STATUS BY DIVISION
Division 08 – Openings
| Submittal | Description | Submitted | Status | Days in Review |
| S-003 | Door Hardware Schedule | 10/22/2025 | ✅ APPROVED | – |
| S-004 | Hollow Metal Doors & Frames | 10/25/2025 | ✅ APPROVED | – |
| S-006 | Automatic Door Operators | 11/01/2025 | 🟡 PENDING REVIEW | 9 days |
| S-007 | Storefront System Shop Drawings | 11/04/2025 | 🟡 PENDING REVIEW | 6 days |
| S-008 | Curtain Wall Shop Drawings | – | 🔴 NOT SUBMITTED | 12 days overdue |
Division Status: ⚠️ CRITICAL – S-008 overdue, delaying fabrication
Division 23 – HVAC
| Submittal | Description | Submitted | Status | Days in Review |
| S-020 | Ductwork Shop Drawings | 10/28/2025 | ✅ APPROVED | – |
| S-021 | HVAC Equipment Schedules | 10/23/2025 | 🟡 PENDING REVIEW | 18 days ⚠️ |
| S-022 | Variable Air Volume Boxes | 11/03/2025 | 🟡 PENDING REVIEW | 7 days |
| S-023 | Controls & Building Automation System | – | ⏳ NOT SUBMITTED | Due: 11/15/2025 |
Division Status: ⚠️ CRITICAL – S-021 review time exceeds standard (14 days), equipment on critical path
SUBMITTAL REVIEW PERFORMANCE
Average Review Times by Reviewer
| Reviewer | Submittals Reviewed | Avg Review Time | Longest Review |
| Architect | 12 | 15 days | 21 days |
| Structural Engineer | 2 | 10 days | 12 days |
| Mechanical Engineer | 3 | 14 days | 18 days (S-021) ⚠️ |
| Electrical Engineer | 1 | 12 days | 12 days |
| Fire Protection Engineer | 3 | 11 days | 13 days |
Project Contract Requirement: Architect/Engineer review within 14 calendar days of receipt
⚠️ Issues:
– S-021 (HVAC Equipment) has exceeded review standard by 4 days and is on critical path
– Architect reviews averaging 15 days (1 day over standard)
Recommended Action: Request review status update from Mechanical Engineer on S-021
SCHEDULE IMPACT ANALYSIS
Critical Path Submittal Risks
| Submittal | Install Week | Lead Time | Submit By | Current Status | Risk |
| S-008 (Curtain Wall) | Week 28 | 8 weeks | Week 15 | 12 days overdue | HIGH |
| S-021 (HVAC Equipment) | Week 26 | 12 weeks | Week 14 | Pending 18 days | HIGH |
| S-015 (Elevator Finishes) | Week 30 | 10 weeks | Week 16 | Rejected, resubmit | MEDIUM |
Overall Project Schedule Status: ⚠️ AT RISK
RECOMMENDED ACTIONS
Immediate (This Week):
- 🔴 CRITICAL: Contact ABC Glazing (Mike Chen) regarding S-008 curtain wall submittal (12 days overdue, critical path item)
- 🔴 CRITICAL: Follow up with Mechanical Engineer (John Park) on S-021 HVAC equipment review (18 days in review, exceeds standard)
- 🔴 CRITICAL: Coordinate with Apex Electrical (Tom Rodriguez) on S-027 emergency generator submittal (5 days overdue)
- 🟡 HIGH: Schedule coordination meeting with architect to resolve S-015 (elevator finishes) and S-024 (lighting fixtures) rejections
- 🟡 HIGH: Verify S-031 and S-032 (roofing submittals) are on track for this week’s deadlines
PROJECT SUBMITTAL LOG EXPORT
Full submittal log available for download:
- 📊 [Download Complete Submittal Log (Excel)]
- 📄 [Download Submittal Status Report (PDF)]
- 📅 [Sync to Project Management Software]
END OF SUBMITTAL STATUS DASHBOARD